Planning a dental office buildout, a second location or a move somewhere in Dallas–Fort Worth? Describe it in the form below. It reaches ClearMax Labs directly, and the reply comes by phone or email. There is no online booking. Every project begins with what you send here, and that is what the quote is drawn from.
Last updated: November 2026
Describe the buildout
Practice and project details only, please. Nothing about any patient is needed to plan the work.
Calls to this number may be recorded or answered by an automated assistant. Please do not share patient information by phone.
What makes the first reply useful?
- A floor plan, hand-drawn is fine, with the operatories, imaging room, front desk, doctor's office and lab marked.
- The equipment list from the dental dealer, or the dealer's name if the list is not ready yet.
- The general contractor's dates: rough-in, inspection, finish, and the opening day.
- Which doors you want controlled and where you want cameras, or a note asking for a recommendation.
- If this is a first office, a second location sharing the same records, or a move from an existing building.
- Computers or a server moving over from an existing office, their rough age, and the programs on them.
- The city the building is in, since permits and inspections follow the city, not the metro.
- The name of the general contractor and the dental equipment dealer, so the plan can be shared with both.
Treat that list as a menu, not a form. Two lines about the project are plenty for a first message, and anything still needed gets requested in the answer. When the opening date is tight, lead with it, and mention the person who signs off on decisions so the conversation reaches them quickly.
Opening in the next few months?
Say so, and give the date. Cabling and door wiring have to go in while the walls are open, so the most useful thing to send is the general contractor's schedule. The earlier the IT dates sit on that calendar, the less chance an inspection or a ceiling closes before the cable is in.
Two North Texas details are worth a line in the message. If the building is in Dallas, controlled doors need their own permit: the city's amended fire code, section 1010.2.11.3, requires a separate permit to install electronic security devices, approved by the building official and functionally tested by the fire marshal. And if the closet location is not settled, mention it, because the National Weather Service in Fort Worth records August 2011 as the warmest month on record at Dallas/Fort Worth, and a closet with no air path is the first thing to fail in a summer like that.
Is the dental software down today?
Use this form for projects, not emergencies; replies are scheduled, not instant. For a program that has stopped working at a practice that is not a ClearMax client, the software vendor's help line is the right first call, because the vendor can see straight away if the problem lives in its own product. If that call ends with a recommendation to replace the server or the network, send those notes here and the replacement becomes a planned project.
What comes back after you submit?
- An answer by phone or email, including any questions the quote depends on.
- A written scope with its quote, drawn from what you sent. Nothing is scheduled until you accept it.
- Should the job prove larger than those details showed, you hear about it first and the bid is revised.
The privacy page explains where form submissions are kept. The about page sets out the kinds of buildout work ClearMax Labs handles.